Detailed Monitoring. Ongoing Benefits.

Once the required changes have been implemented based on the Assessment and Benchmarking activity, it's vital that the benefits you gain are built upon and not lost over time. Which is why the comprehensive Management service will also offer you access to the M12/ Veropath platform, this means that that you can monitor your telecoms expenses on an ongoing basis.

Veropath will analys e your data transaction-by-transaction and compares this with its constantly-updated database of network provider rules and tariffs, so that you can make sure you're always getting the best possible deal. It's a sophisticated tool which even includes fine detail such as minimum call charges and rounding, enabling you to stay on top of your telecoms expense management all year round.

The Veropath Management service enables you to benefit from immediate savings, achieved by bill checking prior to payment and by efficient management of your asset register against moves, additions, changes, new orders and deletions of services. It also provides improved internal cost allocation and reporting and improved budgeting abilities, as well as a reduction in misuse. Now you don't just see a final figure on an invoice, you have data that you can touch, feel and understand.

How is this done ?

The secure, online management register holds details of all your fixed line, mobile and data assets. From contract dates and details to IMEI numbers, everything is in one place. At the end of each month your bill ing is enter ed into the system, so that you can access all the information you need via Veropath's intuitive and user-friendly web-based interface.

The Veropath platform strips away the complexity from your telecoms assets and costs, giving you the transparency, clarity and insight you need across your mobile, data and fixed line providers including the services of M12 Solutions.

It enables you to monitor, measure and manage your entire telecoms estate, including the provision of:

• Accurate and transparent internal billing and reporting
• Precise budgeting and forecasting
• Monthly validation of actual savings vs. forecasted savings
• Trending and impact analysis
• Exception reporting

Thanks to the Veropath dashboard, you will be able to analyse your telecoms usage to uncover issues such as:

• Ongoing discrepancies in your telecoms bills
• Misuse of company telecoms facilities
• Incorrectly assigned departmental costs
• Unnecessary expenditure - for example by determining how many of your fixed line calls are to your own mobile phones or indeed to your own offices!

By cutting through the data and analysing it in detail, you can identify these issues and address each one effectively in order to reduce unnecessary telecoms spend.

Management reporting

We understand your organisation will have a broad range of information needs and that your senior management, finance, IT and procurement teams all require different information from the system.

This is why Veropath has been designed to generate an enormous variety of individual management reports. These reports are configured to meet your individual needs, each providing a comprehensive assessment of your external communication costs in a way which is suitable for each team or department.

Because the system is web-based, your finance department can also get an up-to-date view on cash management and broader accountability issues, with the power to address trends and anomalies. In fact, our reporting usually allows you to project spending within a 1% tolerance, an accuracy which gives you absolute control over every line of every external communications invoice.

Asset Management

Our asset management service enables you to manage the impact of moves, additions, changes, new orders and ceased services. It also flows through to Bill Management, which helps your organisation to ensure that it is being billed correctly by your network providers. Our asset management service gives you:

• Visibility of costs
• Asset and inventory information
• Audit requirements
• Order management
• Purchase order tracking
• Up-to-date communication of information

Bill Management

Bill management lets you share financial telecoms data effectively throughout your organisation and gives you the power to control, manage and forecast your telecom expenses. This service reduces timescales for invoice processing and provides you with:

• Allocated costs, for example by cost centre or location
• Split allocations for circuit or backbone charges
• Details of fixed costs and how these compare to the amounts you've budgeted for
• The potential to create and track issues with network providers in future software releases
• Controlled user access, invoice review and approval rights
• Prevention of human error through complete data integrity
• Access to variance and trending information
• Simultaneous analysis of multiple network providers

What does it cost?

Costs for our Management service are based upon a percentage of forecasted annual spend, and this percentage varies depending on the length of contract agreed. The annual cost will of course vary from year to year depending on your estimated spend, but thanks to the benefits which the Veropath platform brings, will almost certainly reduce over time!